Gmail: How To Add A Letterhead And Signature

Previously tutorials have covered how to use Gmail with your own branded domain and an article covering its benefit, recently clients have asked how to add a letterhead logo to an email and how to add a signature.

Neither is as straight forward as it looks, so here is a tutorial for both.

To add an inline image to an email you are composing in Gmail:

1. In Gmail, click the compose button, once clicked, make sure you have rich formatting on by clicking the link above the compose message area. If you already see icons above your compose message area such as B (for bold) and I (for Italic), rich formatting is already on.

2. Adding an image into the compose message area is not on by default, follow the Settings link in Gmail. Go to the Labs tab. Make sure Enable is selected for Inserting images. Click Save Changes.

3. Click the compose button, and with rich formatting on, you’ll now see a new button added to rich formatting called insert image.

Click the insert image button, and upload your desired letterhead image, once you see your letterhead in your email, continue composing your email as usual.

Rather than uploading your letterhead image from your hard drive every time you compose a message, you can also add it from a web address (URL). There are many free image hosting sites where you can store your letterhead, such as or

Unlike adding a signature, which will always be there once you compose a message, you’ll have to add the letterhead image every time you compose a new message.

Try not to make your letterhead image too wide, if its too wide the image may not fully show on the various email clients out there.

If however you do not wish to add a letterhead image to your message, you can add a small logo to your signature.

Once set, a signature will appear below your composed message every time you create an email.

A signature can include an image or logo, your name, your website, your telephone number and your address. Its up to personal preference how much you wish to include.

To set up a signature automatically added to emails you compose in Gmail:

1. Follow the Settings link in Gmail’s top right navigation menu.

2. Click on General.

3. Scroll down to signature and select signature with the radio button, make sure the desired account is selected under signature.

4. Type the desired signature in the text field.

With rich formatting already on, and images already enabled. You can add an image to your signature as previously stated.

A recommended image size is 88 pixels by 70 pixels.

5. Click Save Changes.

6. Compose a new message and you’ll see your signature already there!

Posted in Tips & Tutorials | Tagged , , , | 7 Comments

7 Responses to Gmail: How To Add A Letterhead And Signature

  1. Bret says:

    Thanks for the advice. However this is the first thing I tried and it didn’t work. I’m thinking it’s because it was a word document I was trying to do it with.

    I tried transferring the document to “My Pictures” and using the “insert image” button but it doesn’t recognise the file.

    Perhaps there is a way to convert the file?


  2. John says:

    Yeah, it works with image files, not word files. You could copy it to paint (included with Windows), then save it as a png file or jpg file.

  3. Mashila Mashau says:

    I just did this and it works.. Thanx a whole lot…

  4. Vivian says:

    I do not have the lab “inserting images” and I am trying to add our company logo to the top of all of our emails. Is there another way to do it?

  5. John says:

    Hi Vivian, Click on the Gear, select Settings, select the General tab, scroll down until you see Signature, and in the Signature you should see a Insert Image option, hope that helps. 🙂

  6. Mohmmad Shafi Mir says:

    Thanks for information

  7. Prince says:

    How do you make it so there isn’t a download button on your image and on the email attachments? Because it shows that there is a image attached and there is a button to download it

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